My Calendar Loves Me

In this week’s video, I share the 3 biggest boundaries technology helped me set up, after experiencing what I didn’t want. And I know my boundaries are working when they bring me a stream of clients, in a more strategic way, so that I can remain in love with the way I run my business for years.

Yep, this piece of software helped me set up the boundaries that helped me love my business AND actually grow it.

How I know my calendar loves me

I use Acuity because it sends reminders, syncs with payment systems, and creates a Zoom link for me (zomg that saves soooo much time)! It takes such good care of me and my clients by setting boundaries and automating reminders so we don’t forget our session time.

Online calendars are helpful because they

  • make it easy for clients to schedule
  • give you an easy response to brain-picking questions (so you get more clients!)
  • embed on your website

But the real benefit is that my calendar sets boundaries for me.

I’ve set my calendar up in a way that ensures I am at my peak performance for my clients. It looks like this:

  • No more than 2 appointments per day because I know that my brain gets fatigued. We all have our limits. Know yours, and set your calendar up to help you feel your best.
  • Sets specific times I’m available for certain appointments to serve my clients.
    Strategy sessions are set up so that you can book your first session with me the very next day
    Client sessions are Tuesday through Friday so I can work on my own business
  • No same day appointments because I might miss the notification, and then I look like a no-show. (I learned this one the hard way.)


All of these serve my clients because I work best with fewer than 2 appointments per day, people can get started right away, and I don’t miss appointments because I always get the notifications.

My calendar creates these awesome boundaries for me in a way that also benefits my clients. It’s easy to book a session, and we both get reminders.

Your turn!

Try getting a calendar system. Test Calendly and Acuity to see which one works best for you. Personally, I find Calendly a little easier to set up, but Acuity has more features that I really like. Both of them allow you to embed it on your website, and the paid versions of both will send email reminders to you and your clients.

Note: Using an online scheduling system will work best for you if you already use an online calendar. If you keep a paper calendar, then using something like Acuity won’t work because Acuity won’t know that you have an appointment scheduled in your paper dayplanner and you’ll have overlapping appointments.

If you are using an online calendar, explore getting an appointment scheduler like Calendly and Acuity.

Let me know…

Do you use a calendar system? How can you optimize it to work even better for your business?

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  1. I was using calendly but today was trying to put available times for alternative days over the next 25 days for two hour sessions and calendly did not like that, could not block off multiple alternative options which was weird! I like the zoom option! Thanks so much for this video! Right on time.

    • Acuity might be better for you. I have a few different appointment types in Acuity, and I just tell Acuity when I am available, and then if I need to change it for an impromptu event (like going to the movies tomorrow), I block it off in my Google Calendar.
      Good luck!
      Yes, I love the Zoom sync too. It’s so easy for me and the clients to know when our appointment is and how to connect.

  2. Thank you Terra for sharing openly your wisdom. I am always happy to hear what you have to say. I know that I will be left with much food for thought… 😀

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My philosophy

Technology runs on energy, so when you're creating websites and emails, you are literally sending energy to your potential clients. I make sure that energy is confident, positive, and enlightening! This is why I help entrepreneurs. I infuse confidence and love into the work we do together, so you can feel empowered to run your business.

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Terra Milo
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